Date: July23rd, 2016
To: Mrs.Angela Waters (Hospital Administrative Officer)
From: …………………(Technical Consultant)
Project“End the manual entry of vital signs data into EHR.”
Thisis a progress report on the task of implementing theinterconnectivity of vital signs machines with Electronic HealthRecords (EHR) towards the goal of reducing inaccuracies that occurduring manual entry. With the completion of the implementation, it isexpected that people will be able to obtain highly accurate resultsas a result of the use of new technologies that are introduced.
Onthe2ndofJune, I requested to study and analyze the scope of theimplementation of interconnecting vital signs machines withElectronic Health Records, which was tailored towards the reductionof inaccuracies that mainly occur during the manual entry ofimportant signs into an Electronic Health Record. At the moment, wehave so far accomplished the tasks that were in the first phase ofproject implementation. Right now we are in the process of carryingout the implementation of the project. It is still in its firststages, and there is still more issues that need to be put in placeso as to ensure that it is running smoothly. The personnel trainedhave shown great enthusiasm in the implementation process. They are,however, having a hard time adjusting to the use of the new machines,but they will be able to learn more along the way as they go on.
Onthe 10thJune2016, Mrs. Angela Waters, the HospitalAdministrative Officer, approvedour request to commence the study, and our team started working onthe task. We started the project on 16thofJune 2016.
Task1: We evaluated the current situation of the technology thatis being used in the hospital.
Task2: We identified the leadership of the project and the way forward.
Task3: We made a complete comparison of the manual entry of vital signsinto EHR
Task4: The training of the staff for proficiency is still in progress,but not going as planned. A considerable amount of the regularnursing staff is on vacation according to the human resourcesmanager. We have decided to appoint an in-house trainee, who will bemade readily available to train when all the rest of the staff areback after summer.
Task5: The implementation of the project is set to begin once we arethrough with the training of employees.
Task6: Evaluation of the outcomes of the training will be carried outonce the implementation process has ended and the project has come toclosure.
Updatedschedule of the Project
WEEK1 (16th-18th)Thursday to Saturday- Evaluation of the current situation
WEEK2-3(25th– 3rd)Saturday to Sunday-Leadership and Project Protocol
WEEK4 (4th– 7th)Monday to Thursday- Production comparisons, estimation of costs andbenefits
WEEK4 (8th– present) Friday to- Present -Training of staff for proficiency.
Wehave completed the first four tasks of the project successfully. Theproject is a little bit behind the schedule. We are have finished theprocess of training staff for proficiency and have moved on to thelast phase which is the implementation of the project. This includesrolling out the use of machines so as to see how the machines may beable to perform well. We hope that the continued implementation ofthe project will be highly efficient. Proper monitoring will also benecessary to ensure that the implementation of the project will behighly successful.
Making EHR Use Meaningful. (2013, Nov 20). Journal of American Medical Association, 2032. Retrieved from jamanetwork.com: http://jama.jamanetwork.com/article.aspx?articleid=1779553